Why Your Company Needs an Email Policy… in 7 Easy Steps

Why Your Company Needs an Email Policy… in 7 Easy Steps

We are agreed that email is an important and necessary part of your business. Right? In light of cloud based systems such as hosted exchange, as well as on premise, it is and is increasingly becoming important to develop , maintain and standby a company wide document laying down the foundations on acceptable company email practice. It provides an economical and instant means of communicating with staff, customers, and vendors – that’s both simple to use and enables increased efficiency. An email policy is required to protect this necessary business tool. An email policy is a legal document that details your organization’s definition of acceptable use for the company email system. It should indicate who emails can be received from or sent to, as well as outline what constitutes appropriate content for work emails. In additional, having a company email policy should: Protect the Organization from Liabilities: When all employees read and sign an email policy, it proves they are aware and agree to the information contained in that policy. Should an email be sent that is not considered appropriate content according to the email policy, the employee, not the business, should bear the brunt of liability for any damages or suits brought as a result of their sending an inappropriate email.  All this helps promote a more Professional Environment: If email is used only in a professional manner in the workplace, you can be sure that embarrassing mistakes will not occur (or at least kept to a minimum). For example, if staff are using work email to communicate with their friends, the content in those emails are likely...

Small Business IT Security Tips

We offer up these Small Business IT Security Tips for any businesses that may have support but have been neglected. These should be questions you can put to your support company and measure there response. After that simply call us for a plan of action. If your business does not have any IT policies or has simply not considered how exposed your key systems and data may be, now is the time to review, implement and safeguard your business. If financial records, social media accounts, website, business or customer data fall victim to hackers and the online cyber thieves, this can have repercussions including affecting your reputation, daily business and may seriously impact your future. The EU is considering a Data protection policy that will seriously fine businesses that do not safeguard data. In teh last few years some serious data breaches have highlighted the serious neglect some businesses have when it comes to the data they manage. Digital and data information theft is now the most commonly reported type of business fraud. Business owners not taking precautions to protect business data should be concerned about exposing sensitive business information to intruders that can threaten the future of the business. Here’s our top 8 tips to keep your business safe. 1. Schedule and record the backup of key systems and data: Make the backup of business data a part of your business plan. Backup data automatically if possible, store copies offsite or in the User accounts for staff: Provide each employee with their own separate account. Provide only trusted staff and key personnel with administration privileges. Laptops can be...